Project Completion

smenso offers sophisticated functionality for project closure that ensures all important steps and tasks are completed before a project is finally closed. By using checklists and creating detailed closure reports, smenso ensures that projects are professionally and fully completed and then archived.

Complete items before project closure

Before the final project closure, various topics and tasks must be completed. smenso enables project managers to address these items systematically and ensure that nothing is overlooked. Items to be completed include:

• Completion of open tasks and milestones
• Fulfillment of all quality standards and criteria
• Completion of financial settlements and budget reviews
• Ensuring that all project objectives have been achieved
• Fulfillment of contractual obligations and legal requirements

Using checklists for project closure

smenso provides the ability to create and store detailed checklists that cover all required steps for project closure. These checklists help project managers maintain an overview and ensure that all necessary tasks are completed. Examples of checklist items include:

• Review and documentation of project objectives and results
• Final discussions with customers and stakeholders
• Collection and archiving of all project documentation
• Conducting a final quality review
• Conducting a closure evaluation and a lessons learned session

Create a proper status report as the final report

At the end of the project, smenso offers the option to create a detailed status report that serves as the official final report. This report includes:

• Summary of project objectives and results
• Overview of the project course and achieved milestones
• Analysis of project outcomes compared to planned objectives
• Evaluation of the project team’s performance
• Documentation of challenges and lessons learned
• Recommendations for future projects

The final report not only serves as documentation of the project but also as a valuable resource for future projects and helps to promote continuous improvement.

Archiving the project

After completion and creation of the final report, the project is archived in smenso. This includes:

• Ensuring that all project data and documentation are stored completely and correctly
• Storing all relevant reports, including the final report, in a central archive
• Ensuring that the project remains easily accessible if needed while maintaining the integrity and security of the data

The archiving function in smenso makes it possible to view completed projects at any time for reference, audits, or follow-ups without affecting ongoing projects.

Benefits of project closure management with smenso

• Transparency and traceability: Detailed checklists and reports ensure full transparency and enable easy traceability of all project closure activities.
• Efficiency and organization: The systematic capture and processing of all closure tasks promotes efficiency and ensures an organized project completion.
• Continuous improvement: By documenting lessons learned and recommendations for future projects, smenso contributes to the continuous improvement of project management processes.
• Secure archiving: The reliable archiving function ensures that all project data remains secure and accessible.

With smenso, project closure becomes a structured and comprehensive process that ensures all important steps and tasks are completed. This not only contributes to the quality and completeness of the project, but also promotes continuous improvement and efficiency in project management.