Folder properties

In smenso, folder properties offer numerous options for individually adapting the structure, layout, and behavior of tasks in a folder. Here you can find an overview of all available fields and options in the folder properties.

General fields of a folder

When creating or editing a folder, various fields are available that you can use to describe the folder. These fields are used exclusively as informational data and help you store important metadata for the folder.

• Name: Title of the folder
• Assigned to: Person or team the folder is assigned to
• Priority: Classification, e.g. High, Medium, or Low
• Start date/End date: Time period for the folder
• Description: Additional information or notes about the folder

This information is displayed in the folder overview and when hovering over the i icon. It has no additional functionality, but helps with quick orientation within the project.

Options and advanced settings

Lock folder properties

With the Lock folder properties option, you can protect the configuration of a folder from changes.

If the lock is enabled:

• the folder properties can no longer be edited,
• the folder cannot be deleted,
• the position of the folder cannot be changed.

A locked folder is indicated in the list by a lock icon.

Prevent the creation of new tasks

• With this option, users cannot create new tasks in this folder.
• The setting applies to all users except admins. Admins can continue to create tasks.

Assign task directly to the creator

• With this option, new tasks in this folder are automatically assigned to the person who creates them.
• This saves time and ensures that new tasks are assigned to the creator immediately.

Create new tasks with restricted access

• Sets the permission for new tasks in this folder for the creator to “Restricted”.
• Optionally, you can select additional people or teams who automatically receive access when the task is created.

Create new tasks privately (including selection of people/teams)

• If this option is enabled, new tasks in this folder are private by default.
• When enabling the option, you can directly select people or teams who are allowed to see the tasks. This works similarly to restricting visibility within a task, but already applies when the task is created.

Set a default folder for file uploads

• For a folder, you can define a default folder for file uploads. Newly uploaded files from tasks in this folder are automatically linked to the selected file folder.
• The setting only applies to newly uploaded files. Existing files are not moved retrospectively.

Define task templates and views as defaults for folders

• You can define default templates for a folder. New tasks or subtasks in this folder then automatically adopt the specified layout and fields from this template.
• In addition, you can define a default view in the folder properties. Whenever you open the folder, the selected view is loaded automatically, for example List, Board, Timeline, or a saved custom view.

You can find more information about task templates here.

Color-code folders

• You can assign a color to each folder via the context menu to improve the overview within the project.
• Optionally, the entire row can be colored (Fill folder row) to highlight important areas even more clearly.

How to open the folder properties

1. Click the folder name or the three-dot menu (…) next to the folder.
2. Select Folder properties or the gear icon.
3. Adjust the desired settings and fields.