Folder properties

In smenso, folder properties offer numerous options for customizing the structure, layout, and behavior of tasks within a folder. Here you’ll find an overview of all available fields and options in the folder properties.

 

General folder fields

When creating or editing a folder, various fields are available to describe the folder. These fields are used exclusively as informational data and help store important metadata for the folder.

• Name: Title of the folder
• Assigned to: Person or team the folder is assigned to
• Priority: Classification, e.g. High, Medium, Low
• Start date/End date: Time range for the folder
• Description: Additional information or notes about the folder

This information is shown in the folder overview and when hovering over the i icon. It has no additional functionality, but helps with quick orientation within the project.

Options and advanced settings

Prevent the creation of new tasks

• With this option enabled, users cannot create new tasks in this folder.
• This setting applies to all users except admins. Admins can still create tasks.

Assign new tasks directly to the creator

• With this option, new tasks in this folder are automatically assigned to the person who creates them.
• This saves time and ensures new tasks immediately land with the creator.

Create new tasks with restricted access

• Sets the permission for new tasks in this folder to “Restricted” for the creator.
• Optionally, you can select additional people or teams who automatically receive access upon creation.

Create new tasks as private (including selection of people/teams)

• When this option is enabled, new tasks in this folder are private by default.
• You can directly select people or teams who are allowed to see the tasks when enabling this option. This works similarly to restricting visibility in a task, but already at task creation.

Define task templates and views as defaults for a folder

• You can define default templates for a folder. New tasks or subtasks in this folder will then automatically adopt the layout and fields from the selected template.
• In addition, you can now define a default view in the folder properties. This means that whenever you open the folder, the selected view (e.g. List, Board, Timeline, or a saved custom view) is loaded automatically.

You can find more information about task templates here.

Color-code folders

• Using the context menu, you can assign a color to each folder to improve project overview.
• Optionally, the entire row can be colored (Fill folder row) to highlight important areas even more clearly.

Tip: Use different colors for different phases or areas. This makes orientation easier.

How to open the folder properties

1. Click the folder name or the three-dot menu (…) next to the folder.
2. Select Folder properties or the gear icon ⚙️.
3. Adjust the desired settings/fields.