Introduction

Objective and purpose

This handbook describes the structure, organization, and practical use of the smenso construction projects platform for clients, project managers, specialist planners, and executing companies.

It serves as a guide for day-to-day project work and supports all participants in efficiently managing, documenting, and communicating within their construction projects.

The goal is to ensure a consistent way of working in smenso – from project setup through schedule and cost tracking to status reports and evaluations.

The handbook provides step-by-step explanations of how the modules are structured and which functions are available for managing construction projects.

Target audience

This handbook is intended for:

• Project managers and client representatives who initiate, monitor, and evaluate projects
• Project controllers who coordinate costs, schedules, and quality
• Planners and specialist engineers who document and track planning statuses
• Site managers and foremen who record construction progress, defects, and site diaries
• Administrative staff and controllers responsible for cost planning, contract management, and invoice review

Structure of the handbook

The handbook follows the logical sequence of the construction project process and is aligned with the navigation within smenso. Each chapter describes a dedicated module – starting with the overarching project structure and continuing through to operational tasks in everyday construction work.

Main structure:

• Portfolio & navigation
• Project overview & widgets
• Project team
• Tasks
• Dates & Schedule
• Cost tracking (DIN 276 / STLB)
• Orders
• Invoices
• Forecasting & cash flow planning
• Defect management
• Construction diary
• Minutes / meetings
• Status reports
• (optional) Guarantees & retentions

Each module chapter follows the same structure:

• Module objective
• Structure & navigation
• Inputs / editing steps
• Practical example
• Best practices & links

Benefits and added value

Using smenso offers the following advantages in construction project management:

• Central data base for all project participants
• Transparent communication and traceable decisions
• Standardized workflows to ensure quality and traceability
• Automated reports and analyses (status, costs, schedules)
• Documented tracking of tasks, defects, and construction progress
• Efficient project control through integrated modules and workflows

smenso therefore supports the holistic management of construction projects – digital, transparent, and structured.

Maintenance and further development

This handbook is updated regularly when:

• Functions or modules in smenso change or are expanded,
• Processes are adjusted or extended,
• Customer requirements lead to industry-specific extensions.

Current versions and change logs are provided centrally. It is recommended to always use the latest version and, if required, add internal supplements (e.g. company-specific templates or processes).