Manage holidays

Basics of Holiday Calendars in smenso

Holidays in smenso help reflect member availability and capacity. Holidays are automatically considered in calendars, capacity planning, and the workload view, reducing a member’s daily working hours accordingly.

To account for different countries, regions, or locations, smenso supports multiple holiday calendars. Each calendar can be assigned to one or more members and includes both automatically generated holidays and manually added events.

Holidays directly affect:

• a member’s daily capacity

• absence calculations

• resource and project planning

• calendar and workload view displays

To ensure holidays are correctly recorded, workspace administrators can manage, edit, and assign custom holiday calendars to members.

Manage Holiday Calendars

In your workspace settings under Holidays, you can create and manage holiday calendars to represent national or regional holidays at different locations. Each calendar can contain specific holidays and events.

To edit a holiday calendar, click the three dots next to the calendar name. The following options are available:

• Edit: Change the name or adjust the settings.
• Copy: Create a duplicate of the calendar.
• Delete: Remove the calendar from the workspace.

Add a New Holiday Calendar

To create a new holiday calendar, follow these steps:

1. Click “+ New Holiday Calendar”.
2. Enter a title for the calendar.
3. Define whether it should be set as the default calendar.
4. Choose whether holidays should be generated automatically and select the federal state.
5. Click “Save”

Add a New Holiday

To manually add a new holiday, follow these steps:

1. Click “+ New Holiday”.
2. Enter a title and date for the holiday.

Add a New Event

To add a new event, follow these steps:

1. Click “+ New Event”.
2. Enter a title and start/end date for the event.

Events can be used for company closures or other special occasions.

Add Holidays for Future Years

You can manage holidays for future years and plan ahead. This enables long-term and structured planning.

To add another year, click the year dropdown menu and select the option “Add Year”.

If all years up to e.g. 2028 are already planned, the next available year (2029) will be added automatically.

With these settings, you ensure that holidays and special events are correctly managed in your workspace and all relevant information for planning and managing working hours is available.