What you need

Stakeholder

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Stakeholders: Power: low  |  medium  |  high
Stakeholders: Support: 1 - high (negative)  |  2 - medium (negative)  |  3 - low (negative)  |  4 + low (positive) |  5 + medium (positive)  |  6 + high (positive)

Bubble Chart: Stakeholder

Details

Stakeholders are project participants, interest groups or organizations that are actively involved in the project or are influenced by the course or outcome of the project and influence the course or outcome of the project. Stakeholders can cause the project to fail, but they can also make a decisive contribution to its progress. For this reason, a stakeholder analysis in project management is an important factor in project success.

In stakeholder analysis, the following points are basically involved:

• Identify potential supporters and promoters for the project
• to keep obstacles and resistance, which could emanate from certain persons or groups, in view at an early stage
• Identification of potential project opponents
• Not to overlook potential victims and bring them on board
• Complete recording of the individual goals of each stakeholder

The knowledge about stakeholders is the basis for the implementation of stakeholder management, the creation of a communication plan, the setting up of project marketing, the planning and implementation of risk management.

Necessary steps for targeted stakeholder management are:

1. Stakeholder identification
2. Collect information about stakeholders
3. Analysis of information and data
4. Action planning per stakeholder or group
5. Monitoring compliance with the measures and whether stakeholders are changing

How tasks become stakeholders

1. Create a new folder in the task area and name this stakeholder
2. Attach each identified stakeholder as a task
3. Open the task tile and describe the stakeholder
   
   • Selection of the responsible resource
   • Description of the stakeholder
   • Choose the Stakeholder label
   • Creation or selection of the Flavors Stakeholder: Power, to classify the stakeholder's assessment of power. We recommend the following specification:
     
     • Low
     • Resources
     • High
   • Creation or selection of the Flavors Stakeholder: Support, to assess the project support of the stakeholder. We recommend the following specification:
     
     • 1 - high (negative)
     • 2 - medium (negative)
     • 3 - small (negativ)
     • 4 + small (positiv)
     • 5 + medium (positive)
     • 6 + high (positive)
   • Optional Stakeholders: Category with categories of your choice (e.g. internal, external...)
   • As an effort the stakeholders should be entered the hours that are needed to manage them. In this way a further indicator "effort" is created. This is especially important in the evaluation later on. For this reason it is important to enter something in the effort.
   • Carry the defined and required measures for active stakeholder support as a sub-task
   • Each subtask can be described in detail if required
   • way of each action of a responsible resource to

List view

In addition to the board view, the tasks of a project can be viewed in a list view and tasks can be edited directly in it. This way several stakeholders can be managed even more clearly. It is important to show or filter the "Stakeholder" flavors.

Stakeholder-Widget

The widgets always show aggregated data from the project tasks on different topics. The Bubble Chart can be configured for a clear presentation of the stakeholders. The power and support are selected on each of the two axes, the bubble size shows the effort to "care for" the stakeholder. The bigger the bubble, the more intensive the support effort. With this type of visualization, all stakeholders in the project can be clearly represented. To configure the chart, select Configure Chart from the three-point menu.

Interpretation des Charts:

Cross-project stakeholders

In smenso Cloud it is possible to display all stakeholders across projects. The project portfolio projects under the tab Tasks can be filtered by the label Stakeholder. Stakeholders can be sorted and grouped across projects.