What you need
Risks
-
Risk: Impact: low | moderate | considerable | significant | comprehensive
Risk: Entry: rare | unlikely | possible | probable | almost certain
Bubble Chart: Risk
Bar Chart: Risik status
Details
Systematic risk management in projects increases the chances of achieving the project goals. At the same time, the risks that could lead to the failure of the project are to be minimized. The challenge is to identify risks and to take appropriate measures to prevent and counteract the occurrence of risks.
How tasks become risks
- Create a new folder in the task area and name it Risks.
- Attach the identified risks as a task.
- Open the task tile and describe the risk created, perform the following points.
- Selection of the resource responsible for the risk
- risk term
- Creation or selection of the flavor risk: Impact, to classify the impact of the risk. We recommend the following specification:
- low
- moderate
- significant
- significant
- comprehensive
- Creation or selection of the flavor risk: occurrence, to classify the probability of occurrence of the risk. We recommend the following specification:
- rarely
- unlikely
- possible
- probably
- virtually certain
- Enter the defined countermeasures as sub-task
- Each subtask can be described in detail if required
- Add a responsible resource to each countermeasure
For the presentation and analysis of risks, we recommend the use of the bubble chart.
Risk Widget
The widgets always show aggregated data from the project tasks on different topics. The bubble chart can be configured to provide a clear presentation of the identified risks. The probability of occurrence and the impact are selected on each of the two axes, the bubble size shows the planned cost of the risk. This type of visualization allows a clear presentation of all risks in the project. To configure the chart, select Configure Chart from the three-point menu.
Field name |
Description |
Input type |
Title |
The title of the chart will be entered here (suggestion: risk management) |
Manual input |
X axis |
Here you can select the Flavor Risk: Entry. This flavor was previously assigned in the task tile / risks. |
Selection field |
Y-axis |
The flavor Risk:Impact can be selected here. This flavor was previously assigned in the task tile / risks. |
Selection field |
Size |
In this selection field the costs and effort (h) from the tasks are available. According to the values of the selected field, the size of the bubbles is determined. |
Selection field |
Risks by risk status - Widget
The "Task Distribution" chart can be reconfigured for a clear risk presentation by status.
This will create a new flavor "Risk: Status". This flavor will be imprinted as follows:
This type of visualization has the advantage of being able to present the identified risks according to their status. To configure the chart, choose Configure Chart from the three-point menu. Then enter the title of the widget and select the flavor Risk: Status in the X-axis.
List view
In addition to the board view, the tasks of a project can be viewed in a list view and tasks can be edited directly in it. This way several risks can be managed even more clearly. It is important to show the "risk" flavors or to filter them according to them.
Cross-project evaluation
In smenso Cloud it is possible to display all risks across projects. The project portfolio projects under the tab Tasks can be filtered by the "risk" flavors. The risks can also be sorted and grouped across projects.
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