Using parent and subprojects in larger initiatives

For larger initiatives, simply categorizing projects is often not enough. If multiple projects belong together from a subject-matter perspective but still need to be planned, executed, and evaluated independently, a structure with parent and subprojects is a good fit.

This allows an overarching initiative to be broken down into several related subprojects. Each subproject remains an independent project with its own tasks, responsibilities, and workflows, while the parent project serves as the overarching umbrella.

Typical use case

A typical use case is a larger program or initiative that consists of multiple subprojects. For example, a parent project can represent the implementation of a new system, while subprojects below it cover concept, technology, training, and rollout.

This way, each subproject remains clearly manageable on its own, while the overall structure is immediately recognizable.

Practical benefits

• Clearly structure large initiatives
  A parent project bundles multiple related subprojects into a shared structure.
• Manage subprojects independently
  Each subproject can be handled independently and retains its own tasks, responsibilities, and processes.
• Identify relationships faster
  The functional relationship between multiple projects becomes visible right away, without requiring additional categories or naming conventions.
• Map programs and project landscapes cleanly
  Especially for multi-stage initiatives or parallel work packages, this creates a clear and traceable structure.

Real-world example

A company plans to implement a new CRM system. For this, a parent project CRM implementation is created. Several subprojects are managed underneath it, for example:

• Subproject 1: Process analysis
• Subproject 2: System configuration
• Subproject 3: Data migration
• Subproject 4: Training and rollout

This keeps each subproject clearly separated, while the parent project provides the shared framework for the overall initiative.

When this structure is especially suitable

Working with parent and subprojects is particularly useful when multiple projects:

• are closely related in terms of content,
• still need to be planned and executed separately,
• have different responsibilities,
• but should be assigned to a shared overarching initiative.