Attach files from OneDrive/SharePoint

You can link files directly from Microsoft OneDrive or SharePoint in projects, tasks, or status reports. 

What does “linked” mean?

• The file will (with appropriate access) open in the OneDrive/SharePoint web viewer when clicked and can also be edited there.

• Changes to the file (e.g., in OneDrive/SharePoint or Teams) will automatically remain up to date in smenso – smenso always refers to the latest version. 

  

How to link a file

1. Open the project, task, or status report to which you want to add the file.
2. Go to the Files section.

3. Select OneDrive/SharePoint.

   

4. Select the file in the Microsoft selection dialog and confirm.

Where can I find the file afterwards?

The file appears as an attachment in the respective element (project/task/status report) and can also be found centrally in the Files tab of the project (provided you have the necessary rights).

Note on first-time use (popup / permission)

When used for the first time, you will be redirected to Microsoft in a new browser window to grant permission to access your OneDrive/SharePoint. If your browser blocks popups, you must actively allow the access. 

Permissions & Visibility

When attaching from OneDrive/SharePoint, the file will automatically receive the following permissions:

• The file is shared only within your own Microsoft 365 organization.
• The file is editable for members of the organization.

Consequence: Members (or guests) can only open the file in smenso if they are also a member of the Microsoft 365 organization from which the file was shared.
The permission to access OneDrive/SharePoint can – depending on Microsoft organization privileges – be granted only for you or for the entire organization. 

Frequently Asked Questions & Troubleshooting

Why can't the linked file be opened?

Check if you have access in Microsoft 365 (organization/sharing).

Nothing happens when clicking / Dialog does not open

A popup blocker can prevent the Microsoft redirection or the login/consent dialog. Allow popups and try again.

The link appears “broken” after renaming/moving

Depending on the Microsoft link type, this can happen. In this case, link the file again.