3 New Features • 24 Improvements • 26 Bugfixes

✨ New Features

🗂️ Main and Subprojects

You can now link projects hierarchically: a project can be assigned as a subproject to a parent main project. This brings order to larger initiatives beyond the regular categorization options:

• Clearly structure large initiatives: The main project acts as the umbrella, under which independent subprojects run with all options - with their own responsibilities, tasks, and workflows.
• Map programs and portfolios: Ideal for initiatives, programs, or multi-level projects where several subprojects run in parallel.
• Keep an overview: Each subproject remains independently manageable, while the main project shows all related subprojects at a glance.

How to create the assignment:

1. Open the Settings under Manage Project in the future subproject.
2. Directly below the Mode, you will find the new assignment option Use as Subproject - select the desired main project there.

The assigned subprojects appear in the master data and in the title bar of the main project.

Note: The main project/subproject assignment may only be changed by project managers and admins.

Learn more

📧 Replies to Notification Emails

You can now reply directly to email notifications with a task context from smenso via email - simply reply to the notification in your email client, and your response will automatically be posted as a comment in the context of the corresponding task.

Note: This feature is available for all notifications sent or received from now on. Older notifications are not supported.

✅ Workflows & Approvals

Auto status change after approval: For statuses with enabled approval, there is now the option Automatic status change. As soon as all approvals are granted, the workflow automatically moves to the next status.

🌟 Improvements

📨 New System Email Notifications

More transparency around API accesses and critical role changes - these notifications have been added:

• API token created: Notification when a new API token is created.
• API token expiring soon: Advance warning a few days before a token expires.
• API token expired: Information about a token’s expiration.
• Owner role assigned: When an existing user is assigned the owner role by another owner, they receive a notification.
• API invitation sent: Owners receive an info when someone is invited via API.

🏷️ Flavors

• Flavor type change with validation: Changing a flavor type for existing flavors that may already have values is now validated and limited to sensible combinations. Allowed are generally: all → Text, all → Text (formatted), and List → Multi-selection. Other changes are only possible if the flavor is not yet used anywhere in the system - archived tasks are considered in the validation.
• Flavor conditions: color value arbitrarily: For unmet conditions, you can now choose a text color for the value.
• Define relation rollup fields for display in cell: For flavors of type "Relation," you can now define which value of the linked object should be displayed in the cell. Previously, this was always the title of the linked object; now it can be, for example, the due date or the workflow status.

📋 Tasks & Views

• Date filter aligned: In the All Tasks view, the same filter options are now available for flavors of type "Date" as in the project.
• Flat hierarchy in My Tasks: The option to display tasks with a flat hierarchy is now also available in My Tasks.
• Custom completed status also for subtasks: If you set a main task with a custom workflow to a specific completed status, subtasks - if using the same workflow - also adopt this status when marked as completed simultaneously. Previously, the last possible completed status was simply used.
• Manage tabs in project expanded: The dialog now clearly distinguishes between adding views and tasks as tabs and offers multiple ways to achieve this.
• Folder protection on drag & drop: If folder properties are set to disallow creating new tasks, tasks can no longer be moved into this folder via drag & drop on the board - similar to the list view.
• List view improved: Various performance optimizations in the list view.

📈 Workload

• More compact weekly view: The workload view now features a more compact weekly display - more overview in the visible area.
• Revision of view options: With the introduction of the weekly view, the view options have been rearranged.

📁 Projects

• Project master data saves automatically: The dialog for editing project master data and settings now automatically saves every change - similar to the task dialog. You can exit the dialog via X or by clicking outside the dialog. In both cases, previous changes are saved automatically.

⚙️ Settings & Admin

• Start tabs selectable in main Projects menu: You can now personally set which tab is always shown when selecting the main menu item Projects. Find this setting under Avatar Menu > Settings > My Settings > Preferences.
• Longer keep-alive time on login: The keep-alive duration for logged-in sessions has been extended.

🔌 API Extensions

• Projects endpoints extended with main/subproject: Via the Projects endpoints, you can now also set the assignment between main and subprojects.
• New endpoints for inviting members: Invite team members or guests directly via API - with email address, role (admin, member, restricted member, read-only member, or guest roles), and language of the invitation email. Permissions remain unchanged: only owners may invite.

Note: When a new member/guest is invited via API, an email notification about this action is always sent to all other owners for security.

• Person flavor by email address: Similar to the project manager field, you can assign persons to a person flavor using the email address - the user ID is no longer mandatory.
• Posting empty values: Setting empty flavor values now also works.
• NoFeed option added: In the endpoints for tasks, projects, and status reports, an option can now be set so that changes do not appear in the feed (project activity log). This positively impacts performance with large data volumes.

Learn more about our API: https://developers.smenso.de/reference. 

🐛 Bugfixes

📝 Tasks & Subtasks

• Date values remain intact: Start and due dates are no longer unexpectedly removed when selecting other field values.
• No apparent deletions: (Sub)tasks are no longer deleted without user interaction.
• Bulk duplication with subtasks: When duplicating multiple tasks, their subtasks now immediately appear in the list view. Previously, subtasks seemed not to be copied because they only appeared after a refresh.
• List widgets refresh properly: After closing tasks - even with two tasks open simultaneously - list widgets now refresh only as needed.
• Bulk status change respects subtasks’ workflows: When selecting main and subtasks together and changing the status, subtasks with differing workflows remain unchanged.
• Custom workflow status change: Change back to the first system status (Not started) is working again.

📑 Templates

• Project templates duplication: The error when duplicating project templates multiple times (empty copies despite checked options) is fixed.
• Rich text flavor contents preserved: When (bulk) applying task templates without overwrite mode enabled, rich text contents remain preserved.
• Performance when applying: Applying a task template to a single task in detail is significantly faster again.

📁 Projects

• Inactive projects can be shown: In the portfolio menu, you can now show inactive projects again—the previous entry Active Projects is now simply Projects and offers the corresponding sub-options.
• Master data standard fields - create many values: There are no longer issues when creating multiple values in the fields Project Phase, Project Type, and Location.
• Missing permission on newly created project: When creating an empty project, it could happen that you lost access to a project created with visibility private- this case is now handled.

🔔 Notifications

• Due date in reminder emails: The due date shown in the email now matches the task’s date (no more +1 day offset). It was only a display error in the email - the timing of the email and reminder was correct.
• No notifications for inactive projects: Start and due notifications are no longer sent under any circumstances for inactive projects.

📊 Views & Widgets

• Change sharing status: When switching the sharing status, the view remains active and selected.
• Gantt column in All Tasks: When switching between views with a Gantt column, it is reliably displayed again - no refresh needed.
• Hierarchy levels in views: The set hierarchy levels are saved in views and displayed correctly in widgets.
• PDF filename when printing: When printing Gantt and other views, the prefilled PDF filename is shorter and compatible with Windows path length limits.
• Move/delete folders: Even the last folder on the board can be moved and deleted again.
• Empty folders remain visible: When navigating back in the files tab, empty folders no longer disappear.

🏷️ Flavors & Labels

• Order of hidden flavors: The order of empty or hidden flavors is now saved - even in project templates.
• Show hidden flavors: Showing and collapsing hidden flavors within a group now works consistently again.
• Stable addition of person flavors: When adding multiple person flavors consecutively, no entries are lost anymore.
• Flavor table in project master data: In project templates, the group structure of the flavor table remains when editing - flavors no longer jump to the general group.
• Person selection filter: Filters in the person selection dialog are reliably applied and no longer reset.
• Flavor values for type "Multi-selection" in feed: Changed values of type "Multi-selection" are now also shown in the feed.

Your feedback is important to us!

We are constantly working to improve our platform. Your feedback helps us enhance usability and performance. We look forward to your opinion! Thanks in advance 🙌

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