Managing task templates

Tasks can be saved as templates. Task templates let You reuse certain tasks easily. This is especially useful when tasks should follow specific processes, always include certain flavors (custom fields), or should already contain specific subtasks - essentially for anything You might want to reuse in the future.

This article covers creating, editing, locking, and managing task templates. To learn how to apply a template to a new or existing task, see the article Applying Task Templates.

Creating a task template

1. Open any task You want to save as a template.
2. Open the three-dot menu (...) in the top right and select Manage templates.
   
    
3. In the submenu that opens, select Save as template.
4. Give the template a title and optionally add a description.
5. Choose who You want to share the template with:
   • Only me: The template will only be visible to You.
   • All members: Only workspace members can see the template.
   • Members and guests: All workspace members and guests can see the template.
   • People / Teams: Only specific people or teams can see the template.
6. Check Pin to quick access to add the template directly to Your personal quick access (Manage templates submenu). You can also do this later.
7. Click Save.

Setting a default title for new tasks

A default title for new tasks can be stored in a task template. 

If a default title has been defined in a template, this title will be automatically suggested whenever You create a new task from that template. This lets You specifically control how tasks based on this template are named.

• The default title replaces the previous placeholder "New task" when creating a task from the template.
• You can of course adjust the suggested title individually when creating the task.
• If no title is defined, the default value "New task" remains.

Editing a task template

1. Open any task.
2. Open the three-dot menu (...) and select Manage templates.
3. Select Browse templates.
4. Open the options menu next to the desired template and select Edit.
5. Edit the template and save it as usual by clicking outside the window.

Editing subtasks in templates

Subtasks can be part of a task template and are automatically included when a task is created from the template. They can also be edited afterwards within the template - the basic data of a subtask can be adjusted directly inside the template: workflow, status, name, due date, and assignee.

Locking task templates

Task templates can be locked to prevent changes to the template. This is helpful when a template is meant to serve as a binding standard, or when multiple people in the workspace work with templates.

If a template is locked, its content can no longer be edited until the lock is removed again.

Pinning templates / quick access

Templates can be pinned. Pinned templates are shown under the heading TEMPLATES in the quick access section of a task's Manage templates submenu (accessible from the three-dot menu). Pinning a template is a personal setting.

Templates can be pinned in these ways:

• When creating a template (see above), check Pin to quick access.
• Open the three-dot menu (...), select Manage templates, then Browse templates. Select the pin icon in the next step.

In the quick access menu, a pinned template can be removed again by clicking the corresponding icon.

Deleting task templates

1. Open any task.
2. Open the three-dot menu (...) and select Manage templates.
3. Select Browse templates.
4. Open the options menu next to the desired template and select Delete.

Related articles

• Applying Task Templates
• 🔔 Watching Tasks/Projects