🌟 New Features

(1) Email notifications

In addition to web (in-app) notifications, we'll now send emails!

smenso will usually send an email notification immediately after a change is made to a task that affects you (i.e. if you are assigned to a task).

The following events currently trigger email notifications (will be extended soon):

• Someone @mentions you
• Someone assigns you to a task
• Someone comments on a task
• Someone sends you an approval request for a status change
• Someone changes a status of a task (workflow step)

 

 

Learn more

 

(2) Task templates

Tasks can now be saved as a template 🎉

With task templates you can now easily reuse tasks. This is practical for things like certain processes, use of certain flavors (additional fields), or for events - for everything that you may want to reuse in the future. 

You can find the function in a task behind the ✨ symbol:

 

Learn more

 

(3) Status update templates

What makes sense for tasks makes just as much sense for status updates! You can now also create templates for status reports that you can easily reuse. Yay 🎉

For status reports, only the two text entry fields are saved in the template. Status, progress, etc. are not applied when a template is used. These must be reentered for each status - makes sense, right? 

 

 

Learn more

 

(4) New design of flavors in task details

We have revised the display of flavors (custom fields) in task details. Attention - big change 😉 

Since the additional fields are very popular and the previous display of many flavors could become a bit - well - confusing, we wanted to give it a bit more structure.

 

 

• Table view
• Possibility to divide flavors into different groups
• Define sorting - alphabetical by default, but also individually via drag & drop
• Configuration has been revised
• Decide whether a flavor should be shown or hidden when empty, or always hidden
• and much more!

This is only the first step - flavors in general are an important topic, which will be constantly updated and improved.

 

(5) New flavor type: Relation

Have you always wanted to display links to tasks from other projects or to entire projects in a structured and clear way? Or even several relations, naming them in a meaningful way? We hear you.

With the new flavor type relation, exactly that becomes possible. Create links to tasks within the project, links to tasks from other projects or link whole projects from the workspace. 

 

 

The linked tasks / projects are displayed in a table-style view - the columns to be displayed can be selected freely!

 

 

Learn more

 

(6) Nested sorting in lists

In lists, sorting can now be nested. The sorting will also be saved in custom views. 

Usage: Shift + Click on sort in a column header. Alternatively open the options menu of a column and find the heading Sorting, choose + Add column.

 

You can also change the sorting order afterwards:

 

(7) "My tasks" renamed to "Tasks"

We have renamed the main menu item My Tasks to Tasks. In the future, all tasks will be summarized under this item, independent of the project. And we will start with these two views:

• • My tasks as board view (as before).
  • All tasks as list view (new) - all tasks of the workspace will be displayed in this view. We will continue to expand the filtering and grouping features in this view.

The previous board view for all tasks, which was offered under Projects > Tasks, will be revised and integrated here as well at a later date.

 

(8) Restore deleted tasks

Sometimes you delete a task by mistake... or maybe on purpose, only to change your mind again later 😇

In the activity log of the project (Feed Widget) all actions within the project are logged. For deletion actions now a -icon will be displayed for 14 days. Within this period, deleted tasks can be restored. Only after that period they remain permanently deleted.

 

You can restore tasks for 14 days:

 

(9) Multi-selection and bulk processing in list view

Multi-selection and bulk processing of tasks (and subtasks) is now possible in the list view. To select multiple tasks, the usual key/mouse combinations (known from Windows) are used

• Click on one line: Marks a single task
• CTRL + Click: Marks more tasks to be included in the selection  
• SHIFT + Click: If an individual selection has already been made, hold SHIFT and Click on another line to mark an area

 

 

Bulk processing can then be performed in two ways:

1. In the context menu, various actions can be performed:
   
   1. Status change
   2. Assign people
   3. Watch
   4. Move to another folder
   5. Copy
   6. Move to another date
   7. Delete
   8. Clear selection
2. Changes made in a cell of any column are applied to all selected rows 

 

✨ More features and improvements

• Revisions of the list views:
  • In list views, grouping can now also be done by No group - without any grouping.
  • In list views, the title column is by default displayed first. From now on it is also possible to place other columns before the title column.
  • Filter in the search bar: The search bar can also be used as a filter that returns results based on formulas with a "hidden" tweak. Formulas can be applied 1:1 like in the Flavors formula editor with type formula. Just start typing in the search box with # to activate formula filtering. More about formulas can be found here. This also makes negated filtering possible, for example. Admittedly, this is something for advanced users 😉 But don't worry, we are reworking the normal filter menu soon.
• New flavor type Person: You can now add another field of the type "Person", independently of assigned persons. Use it e.g. to highlight special responsibilities or to define indirectly involved persons or whatever you can imagine. The field behaves like a multiselect field - only for people.
  
  

 

🐞 Bugfixes

• Print lists "without logo" did not work correctly - it does now!
• When printing the list, the displayed columns were not taken into account under certain circumstances - this is now fixed
• Changes to the workflow configuration of tasks were not saved immediately (only after closing the dialog and the task). Changes are now always saved immediately.